Does updating Outlook or Windows help to solve printing problems related to email?
Are you having trouble with Outlook It does not print emails and attachments on Windows computers. You are not alone! This is a common problem for many users, typically caused by setting and configuration errors. The guide will address solutions to the problem in question, as well as provide practical tips that can be used to enhance your experience with Outlook.
Reasons Why Outlook Fails To Print
Knowing why Outlook cannot print makes troubleshooting easier. These are some of the culprits:
- Wrong default printer
- Obsolete or corrupted printer drivers
- Outdated version of Outlook
- Corrupted user profile
- Email format issues (HTML vs Plain Text)
Solutions For Printing Problems In Outlook Explained Step By Step
1. Check Your Default Printer
At times, Outlook may struggle to detect the default printer. Therefore, it is essential to confirm that the correct printer is selected. Printer:
- Click on Start the icon then select Settings.
- Choose the Devices option located in the dropdown menu and navigate to the Printers & Scanners category.
- Go to Manage at its bottom, if the preferred printer is there choose it and click on Set as Default.
2. Update or Reinstall Printer Drivers
Printer issues might emanate from outdated or corrupted drivers.
- Visit your printer’s manufacturer’s website.
- Download new driver updates compatible with your operating system version and printer model.
- Install them before restarting your computer system.
3. Make Sure Outlook Is Up-to-Date
Updating Outlook can fix several bugs:
- Open File on the menu bar then choose Office Account option.
- Next, tap the Update Options button followed by the Update Now button below it.
4. Print from Another Application
Check if this issue is within Outlook or concerning the printer itself using another application like Word Notepad. If other applications refuse to print also then your entire problem might lie in your printer settings.
5. Check Email Format Settings
When an HTML email is printed, it may not come out right due to formatting issues. Try switching from HTML to Plain-Text and see if that works or not:
- Kindly retrieve the email that you are planning to print.
- The following step is to access Message, proceed to Actions, and choose the option to Edit Message.
- Finally, Format Text>Plain Text.
6. Repair Your Outlook Profile
If your profile is possibly damaged:
- First of all, close Outlook and enter Control Panel.
- Secondly, select Mail without fail and then click on Show the Profiles control key below it.
Lastly, press Add before giving this new profile a name and saving it as default.
Other Useful Tips
Presented here are further practical recommendations aimed at ensuring an efficient printing process.
- Regularly update your printer’s firmware.
- Clear the printer queue when there are stuck print jobs in it already.
- Before proceeding with any printing tasks, it is advisable to review the printer settings within Outlook.
- Create an automated solution to facilitate the safeguarding of your important emails.
Real User Experiences In Case Studies
Several users have reported successful fixes using one or more of these methods. The following examples highlight the experiences encountered by these users.
Case Study 1 The Default Printer Issue
One user discovered that their default printer was listed as an offline printer. After changing the default printer setting back to the correct one, then Outlook started printing its emails and attachments correctly again”.
Case Study 2 Updating Drivers Resolved Print Issues
However, another user found out that outdated drivers caused their printer issues. Once they replaced them with newer versions downloaded from the manufacturer’s website their printing errors disappeared.
Conclusion
Outlook not printing emails and attachments on Windows can be quite an intimidating experience. Nevertheless, you can usually handle these problems effectively by verifying your settings step by step, updating the drivers, and making sure that you have installed the latest version of the application. If all of the above actions fail to solve the problem, then consider seeking help from experienced persons in this field.
This should restore full printing capabilities within Outlook. Please share in the comments or let us know what other tips may help!